Keep every property and approval clear
Build a property-by-property scope that can be approved
List each address, stump location, quantity, approximate size, access condition, tenant or occupancy status, cleanup preference, deadline, and approving party. Separate scopes reduce confusion when several properties are reviewed together.
Number the stumps in photos and match the same numbers to the written request. Include wide property views, close measurements, gates, parking, side yards, and nearby obstacles.
- Property address and unit or area
- Owner, manager, and onsite contact
- Tenant notice and access window
- Approval or purchase-order requirements
- Cleanup, haul-away, and completion photos
Coordinate residents, vendors, parking, pets, and work zones
Occupied properties may require notice, gate access, parking control, pet containment, resident communication, and limits on work hours. Shared spaces may also need temporary barriers or rerouted foot traffic.
Tell the provider whether landscaping, irrigation, fencing, paving, concrete, turnover work, or another vendor is scheduled afterward so the stump scope can match the next project.
Define documentation and final condition before scheduling
Confirm whether the closeout needs completion photos, invoice references, property labels, chip removal, rough grading, soil replacement, or notes about roots and restoration that remain outside the scope.
For portfolio work, consistency matters. Use the same photo checklist and approval format for every property, while allowing the actual depth, access, and cleanup to vary by site.
Ready for a local quote?Send clear photos, project size or scope, access details, and the service needed for a more useful first review.
Common questions
Frequently asked questions
Can multiple properties be requested together?
Yes. Keep a separate address, photo set, stump list, access note, scope, and approval contact for each property.
Can occupied rentals be handled?
Often yes, with proper owner or manager authorization, tenant notice, access coordination, pet control, and provider-approved work-zone planning.
Can completion photos be requested?
Yes. Include documentation requirements in the quote request so they can be confirmed before scheduling.
Is landscaping restoration included?
Not automatically. Confirm chip removal, backfill, grading, irrigation work, sod, seed, rock, or other restoration separately.
Can the work be coordinated with other vendors?
Yes. Share the sequence, deadline, final-use requirements, and onsite contacts for landscaping, fencing, paving, or construction work.
Helpful project photos
Show the work area, access, and nearby obstacles.
Clear photos make the first review more useful while keeping the focus on the actual service project.
Whole work areaStep back far enough to show the tree, stump, debris, and surrounding yard.
Size and contextInclude a useful size reference and nearby structures or surfaces.
Access routeShow gates, turns, steps, slopes, and the route equipment would use.
Nearby obstaclesCapture concrete, walls, rock, irrigation, utilities, structures, and roots.
